K12 school districts assume a wide variety of responsibilities and activities that require suitable, productive, and safe working, learning, and recreational environments. You only have to imagine a school district without its facilities—its buildings, grounds, athletic amenities, playgrounds, assets, and infrastructure—to quickly appreciate their indispensable role in supporting the district’s overall objectives. In short, facilities are mission critical, as are the professionals who manage and protect them.

Although every K12 school district is guided by its own unique mission statement, common themes often include:

  • Educating students to reach their maximum potential;
  • Preparing students for higher education and the workforce; and
  • Enabling students to compete and succeed in diverse and changing local and global societies.

BCSD-LCD-Pair-600wFacilities play a vital role in achieving K12 missions. Convictions to create safe, quality learning environments are often listed as strategic elements for fulfilling on school district mission statements. This means that K12 facility management and safety and security professionals (i.e., “FM professionals”) must overcome the daily challenges that often hinder the effective planning, managing, operating, and improving of their property portfolios. They also need to improve their capabilities and processes for protecting people, buildings, infrastructure, grounds, and assets—all using limited budgets and resources.

These are not small tasks. In fact, they can seem overwhelming when considering the magnitude, breadth, and complexity of most K12 school district facility portfolios. The reality is that these challenges have become even greater in recent years as scrutiny increases over student-teacher ratios, safety and security practices, funding referendums, and sustainability in an era of ‘save time, save money, save lives, and save the planet.’

InVision Software Solutions for Facility Management & Safety and Security

PenBay Solutions understands these challenges and that there is a wide range of stakeholders that each need a specific solution to manage the tasks for which they are responsible. The InVision software suite has been developed to help you and your organization solve both tactical and strategic challenges throughout the facility lifecycle—saving time and money, protecting lives and assets, and creating safe and productive environments for students and faculty.

How Does InVision Work?

Your ability to see the whole picture is constrained if your facilities related data is stored in isolated locations or disparate systems that don’t reflect the complex interdependencies found in your school district. InVision is a flexible offering that can incorporate nearly any data source, including floor plans from building information models (BIMs) or computer aided design (CAD) drawings, regional demographics and infrastructure maps—the possible data sources are expansive.


With InVision, you can suddenly see how things interact and intersect in one place, as they do in the real world—from indoor space allocations and outdoor site maps, to maintenance schedules, service requests, assets, resources, and safety and event information. As InVision aggregates data from multiple sources, it renders your portfolio and associated assets and resources as they exist using accurate, real-time data-rich maps, floor plans and graphical representations. InVision acts as a lens to bring focus to any aspect of your district, portfolio, school, and safety and security data, informing essential decisions throughout the facility lifecycle.

InVision integrates facility and resource data and systems and uses location as the organizing principle to create order from your complex FM and security information. With InVision, users in your organization can more effectively and efficiently do things like:
  • Space planning and utilization
  • Assign classes, teachers and room keys
  • Indicate shelter locations in an emergency
  • Evaluate facilities for capital planning and budget forecasting

InVision can be implemented as a stand-alone solution or integrated with incumbent enterprise systems, extending the value of your existing technology investments.

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Use our interactive solution builder to see how InVision can solve your strategic challenges.