InVision Software Overview

Facility Lifecycle InVision

The InVision™ software suite from PenBay Solutions helps you solve mission-critical challenges throughout the facility lifecycle—saving time and money, protecting lives and assets, and creating safe and productive environments for site visitors and building occupants.

InVision informs your mission-critical decisions by rendering your facilities portfolio—campuses, buildings, grounds, infrastructure, utilities, security systems, and assets—as they exist in the real world using data-rich, interactive maps, georeferenced floor plans (i.e., FloorMaps™), and graphical representations. This visual approach to organizing facility management data improves the insight, collaboration, and control you have over the initiatives that impact your strategic goals. Whether your challenges are simple or complex, InVision helps you more accurately understand and evaluate:

  • what you have,
  • where it is,
  • what condition it’s in
  • what is needed,
  • when it’s needed,
  • who’s in charge,
  • and what it will cost.

The InVision Difference

InVision is different from traditional facility management software applications because it uses location as the organizing principle to create order out of abundant and complex information. InVision lets FM professionals like you tackle challenges throughout the facility lifecycle including strategic portfolio planning as well as day-to-day facility management, operations, maintenance, and safety and security. 

InVision solutions provide comprehensive data integration and application interoperability so you can better connect, visualize, interact with, and manage information from multiple systems. Location-based FM software solutions like InVision georeference not only building footprints, but also multi-story floor plans, assets, and countless other forms of facilities data from both sides of the building envelope so you can better see, plan, manage, and protect property and assets.

InVision In Under 4 Minutes

Whether you’re part of a higher education organization, K12 school district, government agency, commercial business, or public safety organization, InVision has better solutions for facility management and safety and security.

InVision FAQ & Benefits Summary

Built on the Esri® ArcGIS® platform, InVision brings the data integration, visualization, analytical, and reporting power of GIS (geographic information systems) to facility management professionals. InVision connects a wide range of traditionally disparate information sources and adds geospatial intelligence to your FM and related data.

InVision is a configurable, location-based facility management and public safety software suite that has been purpose-built to help users solve strategic and tactical problems in:

  • Portfolio Management: Identifying, inventorying, analyzing, and managing property assets, owned or leased, and optimizing portfolio performance.
  • Operations & Maintenance: Optimizing use of space, grounds, and assets while efficiently and sustainably managing and maintaining facilities and infrastructure (indoors, outdoors, and underground)—all while reducing lifecycle costs.
  • Safety & Security: Proactively and effectively securing and protecting people, property, and assets.

By employing InVision software, FM professionals like you are already saving more time and money, better protecting lives and assets, and creating safer and more productive environments for building occupants and site visitors.

“Having a centralized, consolidated view of our buildings and assets presented on a map dramatically improves communications and decision support.”

Carol Crutchfield, Planning Coordinator for the Beaufort County School District’s Facilities Planning & Construction Department

InVision Facilities GIS Solutions… Mission Impact (Benefit)
…use location as the organizing principle to unite geospatial data (identifies geographic location) with non-geospatial data (e.g., system manuals, asset photos, alarm databases, class schedules, space assignments, etc.). Create order out of complex information to improve data accuracy and support highly efficient workflows and decision validation.
…recognize that the built environment includes more than just steel, glass, and concrete; it also includes people, landscapes, exterior assets, utilities and infrastructure, communication networks, and other physical assets operating in a virtual world¾whether located indoors, outdoors, or underground. Gain a truly holistic and accurate view of your property portfolio to substantiate vital decisions from strategic to tactical.
…embrace and leverage existing enterprise systems, information, and workflows. Increase the value of your data, work processes, and incumbent technologies like CAD, BIM, access control systems, sensor network systems, spreadsheets, and so on.
…link isolated data silos (e.g., any information about the people, places, and things located in both natural and man-made physical environments), establishing a secure, central repository of authoritative data. Work with data that is far more accurate, useful, accessible, and valuable as an integrated whole than it is within disparate systems.
…scale to meet user needs, from tactical to strategic (i.e., can be leveraged on a small scale to solve a specific problem, or scaled up to address enterprise-wide facility lifecycle challenges). Invest in just the InVision solution(s) you need to solve immediate problems, and expand your implementation as needs arise (crawl, walk, run).
…provide visualization and analysis in the form of intelligible maps, FloorMaps, charts, dashboards, and reports that reveal relationships, patterns, and trends. Help FM teams to validate decisions, improve communications, foster collaboration, increase transparency, improve efficiency and productivity, and reduce costs.
…supply intrinsic features while also embracing features of external systems: use InVision as a self-contained solution, or as part of an existing enterprise solution. Support increasingly effective and efficient portfolio management, operations and maintenance, and safety and security.
…provides controls that govern authentication and authorization, constraining what each user can access. InVision supports industry security standards so that your implementation will integrate with your Enterprise Single Sign On system of choice, ensuring information security across the organization.
In order to optimize the value and function of a real estate portfolio, facility management professionals must have command of a vast array of information types and systems.

Some of this information is directly related facility productivity, like:

  • How many employees are served by our available office space? Do I have too much space or not enough?
  • How many customers have visited this retail location? Can the surrounding demographics support a successful operation or should I close this location and open up a new store somewhere else?
  • How many student classroom hours have been delivered over the past semester? Is this space being thoroughly utilized to provide a full return on investment?

InVision Move Management SolutionThere is also information that is associated with the building’s function and appearance, such as its energy usage, its janitorial contracts, or its maintenance and repair activities. Other information relates to compliance with regulatory agencies, such as OSHA, ADAAG, EPA, etc. Safety and security information shared with public safety providers is vital, too. The list of information that a facility manager is expected to master is seemingly endless.

To add complexity to the situation, all of these different forms of information are housed in their own, often isolated systems that are usually managed by different groups of people. For example, there are:

  • facility management systems,
  • maintenance management systems,
  • building management systems,
  • access control systems,
  • CCTV camera systems,
  • human resources systems,
  • file shares full of lease agreements, occupancy permits, and other documents,
  • compliance reporting systems,
  • hardcopy design documents and floor plans,
  • CAD design and construction data,
  • GIS base maps,
  • BIM design and construction data,
  • and a myriad other lists, schedules, manuals, and spreadsheets full of important information that does not have an enterprise information management system to organize it.

Every day, management decisions require that many of these information sources be used in concert with one another.

  • “Where can we drive the tent stakes for the party so that they don’t damage the irrigation lines (or worse, the electrical distribution system)?”
  • “When do we need to bring the middle school up to temperature to ensure it is ready for classes?”
  • “Where do we have enough contiguous space to house an expanding marketing department?”
  • “Where can the people in building 123 go while we renovate that space?”
  • ”If there is an emergency in building 456 at 2:00pm on a Wednesday, who will be in the building and how do we notify them as well as emergency responders?”
  • “Is there sufficient electrical capacity on the south side of this property to support the buildings that are planned to be built there over the next five years?”

Answering any of these questions requires information from many different systems and data formats.

The information must be complete, it must be accurate, and it must be current. And in most campus environments, this information is stored in different locations, either in dusty boxes or computer systems that don’t talk to each other—sometimes even in the minds of facility managers who may soon retire and take the knowledge with them. This disparity is incredibly inefficient though all too common for facility management teams around the world. But then again, that’s why we’ve developed InVision.

Learn more about how InVision Foundation ties together your systems and data.

  1. A security operations center InVision configuration combined access control systems, CCTV cameras, and intercom systems with their school scheduling information so that officers can know which classrooms are occupied and how many students might be present at any given time.InVision Secure NBA All-Stars
  2. A large city is using InVision to pull together information about work order history, deferred maintenance, employee assignments, condition information, and capital project requests from all city agencies in order to make better informed decisions about facilities-related capital expenditures.
  3. A federal research campus is using InVision to bring together environmental health and safety information (asbestos, etc.), underground utilities, space use and assignment, and critical research habitats to inform the planning and scheduling of capital renovation projects.

In all of these examples, existing systems (i.e., data sources) have been maintained. However, by organizing information into a location-based data structure, InVision improves the value of these existing systems by making information more accurate and accessible to any group that demonstrates a need.

Check out some InVision case studies here.

InVision Facility Management Operations

Data-rich graphical representations help facility managers better understand & communicate about spaces, assets, and infrastructure within a building, on a campus, or across a portfolio.

The challenges of facility management data organization are real, but they are presently solvable. A system like InVision combined with data interoperability tools and information standards make it possible to automate the aggregation of data from different formats and systems. If data is catalogued using location as the organizing principle, disparate information becomes organized and accessible. Georeferenced data can be made available to decision makers in any combination and displayed graphically. Using a visual, map-based interface, data becomes easier to understand, and is more useful in a wider variety of different business cases.

This new approach to facility management—managing geographically—is already changing how organizations around the globe are operating. Diverse information from many systems and formats brought together through InVision’s map-based interface supports an astonishing array of decisions every day.

As a technology strategy, InVision is generally very low impact on existing systems and organizations. It’s nothing like the heavy, expensive, and time consuming “rip and replace” approach that would be expected with a typical “uber-system.” A location-based information system is relatively lightweight and can be put into place quickly with little impact on existing infrastructure.

Check out our InVision Starter Packages to learn how you can get going with a proof of concept.